HR Hero Your Employment Law Resource

HR Hero Line - HR & employment law tips, news, etc
Diversity Insight - Real-life lessons in diversity management
The Oswald Letter - An executive's insights and opinions from the C-Suite
Northern Exposure - Canadian Employment Law for U.S. Businesses
    We respect your privacy

Sample Policy
Donated Vacation Time

Employees may donate vacation time to fellow employees in hardship cases as deemed by department management and Human Resources.

Recipient must:

  • Provide documentation for non-work related seriously incapacitating illness or injury as certified by a physician for self or member of immediate family.
  • Exhaust all vacation and sick leave and not be currently eligible for disability leave.
  • Fall under leave of absence guidelines requiring one year of service with a minimum of 1,250 hours worked.
  • Submit a request for donated leave to immediate supervisor indicating reason and anticipated amount of lost work time.

Donor must:

  • Retain a minimum of 40 hours of vacation leave for personal use.
  • Complete a Employee Leave Request. Form must be signed and dated by employee and department manager, indicating approval.
Hours are based on actual wages. For example, if employee A making $15/hour donates four hours of vacation to employee B making $7.50/hour, employee B will be credited with eight hours of wages.

Donated time will be charged against the recipient's allowed 12-week leave of absence time frame.

Only vacation hours may be donated. Sick hours are a personal benefit and may not be donated.

Contributed by Leslie, participant on Employers' Forum

Find more sample polices and letters on