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Business Writing: Effective Techniques for HR and Supervisors

Download whitepapers Does your writing style wear blue jeans? Casual attire may fly at the office, but a poorly written e-mail can adversely affect how you, your bosses, and your company are viewed. Off-the-cuff comments and bad grammar in any business correspondence can diminish your ability to lead and can even be used as ammunition for a lawsuit.

Learn how to master the written word and produce written documentation that will hold up in court with the FREE HR Hero White Paper, Business Writing: Effective Techniques for HR and Supervisors.

A well-written document can make you look intelligent, thoughtful, and tuned-in. Download this free White Paper and learn the dos and don'ts for polished business communication. This in-depth report will cover:

1. Tips for Avoiding Common Agreement Errors
In this chapter, you'll learn how to avoid some of the most common mistakes made in business correspondence:
  • Subject-Verb Agreement
  • Pronoun-Antecedent Agreement
  • Present-Tense Verbs
  • And more...
2. Proofread: Give Your Writing the Attention It Deserves
Proofreading takes more than a quick glance before a document goes out the door. In this chapter, you'll learn some tried-and-true methods that can help you check your copy for coherence, clarity, and accuracy:
  • Finish Early So You Can Review Later
  • Read the Document From the Bottom Up
  • Have Someone Else Read the Document
  • And more...
3. How to Write Effective Job Ads
From effective branding to crafting a captivating headline, you'll learn how to sell the position -- and your company. We'll show you the dos and don'ts for:
  • Headlines
  • Using Your Brand
  • Easy Reading
  • A Style That's Easy on the Eyes
4. Job Descriptions
From the position title to job functions, this chapter will show you the essentials that should be included in every job description to protect your organization in the event of a lawsuit or EEOC investigation:
  • Start with a Title and the Essential Functions
  • Get Input from Employees and Supervisors
  • Describe the Physical and Mental Requirements
  • List Any Special Requirements for the Job
  • And more...
5. E-mails: Think Outside Your In-Box
Never write anything in a e-mail you don't want the whole world to see. Every time you click "send", you've created a "document" that can be used against you in a class action suit. This chapter features legally-sound online correspondence practices for you and your employees:
  • Employers, Beware
  • E-mail Dos and Don'ts
  • And more...
6. Say It Right: Use Clear, Specific Language in Documentation
This chapter will show you why it's important to choose your words carefully and be as specific as possible. You'll learn critical documentation techniques to keep your organization free of legal entanglements:
  • Keep Your Audience in Mind
  • Remember Other Potential Audience Members
  • Set Forth Relevant Facts in a Descriptive, Precise Manner
  • Include the Details of Who, What, Where, When, and Why
  • What You Should NOT Include in Your Documentation
7. Performance Evaluations: Resist the Spin!
You may be tempted to create positive spin when writing a performance evaluation. But generalizations won't be helpful if you get dragged into court by a disgruntled employee. In this chapter, you'll learn how to use specific words, phrases, and incidents in your performance reviews:
  • Describe the Quality and Quantity of the Work
  • Don't Allow An Incident to Impact the Entire Year
  • Review the Performance Appraisal with the Employee
  • Don't Be Too Generous
  • And More...

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